Why does the applicant need to send their Disclosure Certificate to the Diocese?
The Diocese no longer receives a copy of the applicant's Certificate as they used to and, therefore, don't know the outcome of the DBS check that has been submitted. The Diocese needs to see the Certificate in order to give the parish clearance for the applicant to work in the parish and to record the information from it that is needed to be kept. The Diocese also needs to make sure that what has been requested has been done and to ensure that no mistakes have occurred. This process takes the responsibility away from the parish if the Diocese sees the Certificate, and as the Certificates are confidential, it is recommended that as few people as possible see them, and the applicant should, therefore, be sending them direct to the Diocese themselves.
How does the Validator complete the application form to request an Enhanced Plus check?
If the applicant is eligible for an Enhanced Plus check i.e. they are working unsupervised, Question 64 or 65 (depending on whether it's for children or adults) on the form needs to answered 'yes'.
How does the Validator complete the application form to request an Enhanced DBS check?
At Question 64 or 65 on the application form, the answer should be no. As long as the enhanced box is crossed at Question 63, that will give an Enhanced DBS check. It is mistakenly thought that if you say 'no' you don't get anything. The only time you don't get anything is if you don't need it and the relevant workforce has not been entered at Question 61. For example, if you don't need an Adult check and you haven't put Adult Workforce on line 61, and you say no at Question 65, which is the adult question, you don't get anything. If you did have Adult Workforce entered on line 61 and you said no at Question 65, you would get an Enhanced Adult check. If you said yes, you would get an Enhanced Plus Adult check.
Why do we have to put the Workforce on line 61 on the back page of the form?
The previous answer should help to explain that, but basically it is to tell DBS whether you are checking the applicant for children's work, adults' work or both.
Why is it so important that the form is completed in black pen or ink?
The scanning machines that DBS use to 'read' the forms cannot detect anything but black and the form will not be accepted if it is not completed in black.
Why query if the form is marked yes for Question x66 'does this position involve working with children or adults at the applicant's home address?
Many validators mistakenly think that they need to answer 'yes' if the applicant is going to be going into other people's homes. This is not what the question means. It is asking if the applicant is going to be having people into their home. The Police carry out an extra check on the address in these circumstances and other people connected with that address. It therefore takes them more time and costs more money, so it is important that we only ask for it if it is needed.
How often are DBS renewals due?
Every five years for the Diocese and you will be informed when one is due, which should correspond with parish records.
Why is there a delay sometimes in a form being requested and being posted out?
The requests are processed by a volunteer, who works one day a week. There are anywhere between 30 to 100 requests per week and this can result in occasional delays.
Why does the Certificate sometimes take so long to arrive with the applicant?
This can depend on which Police force are doing the local searches. The Metropolitan Police usually take the longest as they have huge backlogs of applications to deal with.