Resources for Parish Administrators

Whilst the role of Parish Administrator can be very rewarding, it can also be stressful and, at times, very lonely.

The resources and information below are designed to equip administrators to deal with day to day work requirements, alongside dealing with the many varied tasks, questions and requests that come their way.

If you need any help or further advice, please contact either Jenny Parsons or Mary Peters

JennyP1 Jenny Parsons

PA/Team Administrator

01483 484902

Marriage Registration

News Alert!

The way in which marriages are registered is changing by the end of 2019 when the Civil Partnerships, Marriages and Deaths (Registration etc) Act 2019 comes into force on a date to be announced.

Full details here

Parish Development and Evangelism Team (PDET) Mailings

Regular emailings via MailChimp are sent by the PDE Team.

You can sign up to the Administration mailings at

and view our archive team mailings

HR and Toolkit

The HR Toolkit exists to support parish HR policy and the documents contained within are for you to use and to adapt to suit your parish. They are not intended to replace good practices and documentation that you already have in your parish.


Contracts, Terms and Conditions of Employment

Contracts, terms and conditions of employment

National minimum wage

Time Management

Lone Working

It may be that your working situation is such that you find yourself working alone in a setting that is open to the public. If this is the case, then it is sensible to have considered what measures can help to reduce your vulnerability.

Lone Working Guide for Parish Administrators

Lone Working

Lone Worker Checklist

Parish Administrators Google Group

This group has been set up to share best practice and raise questions to those who know most about the role - parish administrators!

UK Church Administrator Network (UCAN)

UCAN exists to support the church and promote the Spiritual gift of administration by bringing administrators together, sharing excellent resources and providing high quality training opportunities.

General Data Protection Regulations (GDPR)

GDPR resources

Parish Workshop information Pack - This includes 'privacy notice' and 'third party processing' templates

Information Commissioner's Office

Keep or bin...? The care of your parish records

Records Management Guides

​Digital Giving

Many churches now use online donation platforms, card readers and/or text giving. If your church doesn't use any of these methods, they may risk missing out on much needed donations.

Further information on digital giving

Eco Church

Eco-Church is A Rocha UK's award scheme to encourage and recognise churches in England and Wales that demonstrate the gospel is good news for God's creation.

To become an Eco-church each church completes a simple, free, online Survey about how they are caring for God's earth in different areas of their life and work. The answers a church provides will collect points towards an Eco Church Award. If the score doesn't gain an Eco-Church Award straight away this isn't a problem - further actions can be completed and added to the survey response in order to gain the points necessary for an Award. The survey takes churches through five key areas of church life:

  • Worship and teaching
  • Management of church buildings
  • Management of church land
  • Community and global engagement
  • Lifestyle

There are three levels of Eco Church Award - Bronze, Silver and Gold.

Becoming an Eco-Church

To become an Eco-Church all that needs to happen is to take the Eco-Church survey. To access the survey please register with the Eco-Church website and then take the survey - this should take less than an hour and may be returned to at any time.

Further information on Eco Church

Parish Administration Resources and Links

Parish Resources

The Parish Resources website is provided by the Church of England’s National Stewardship & Resources team and offers over 400 pages of resources (web & pdf) to support all aspects of stewardship, administration and management in the local church, as well as links to other sites and pages of interest.

A Church Near You (ACNY)

A Church Near You lists every Church in the Church of England, with contact details and maps

Church Support Hub

The Church Support Hub was developed to offer research, free downloads, shared ideas and articles, plus commonly-asked questions about any aspect of ministry around the baptism of children, weddings and funerals.

Parish Buying

Parish Buying has many resources to help you save time and money on key areas of spend (e.g. energy and office supplies), so you can free up your resources to spend on mission and ministry.


Pathways has details of jobs within the church of England around the country

Church Print Hub

The Church Print Hub can supply customisable cards, bookmarks, fliers, leaflets and more to support ministry and mission

Pastoral Services Diary

An online administration tool for occasional offices, which helps to facilitate pastoral relationship and follow-up


Churchcare is the comprehensive source of information for everyone managing a church building

Maintenance Booker

Book accredited contractors experienced in church and historic building maintenance via Maintenance Booker

Practical Church Management

Practical Church Management provides essential information on all aspects of modern church life and can be purchased from Church House Bookshop

The Diocesan Resource Centre and Online Library

The Guildford Diocesan Library consists of two collections; The Resource Centre, currently based at Church House, and the Theological Library based in the Cathedral. All titles for both collections are listed in the Online Catalogue.

SAFEGUARDING The Diocese does not tolerate abuse of any kind. Enquiries
YOUR DATA PRIVACY View the diocesan general privacy notice and data protection policy.